We all know the trickiness of running efficient meetings on Zoom or Teams.

Depending on the number of people present, the size of each person’s frame is like a stamp on a postcard from very far away. It sometimes feels like the smaller the frames, the further away people are and the harder it is to connect.

How do you share what you have to say, how do you keep people involved, how do you make sure people listen to you and ultimately how do you “touch” your team?

The more virtual we go, the more we need to develop soft skills to an unprecedented level.

You need to prepare for your meeting – but what does it mean?

Does it mean having your slides and clear goals set? Yes, but it’s not enough. Those are just the basics.

The difference that makes all the difference in your meeting has nothing to do with your slides. YOU need to be prepared, as a human being, as a leader, as a living creature in digital world.

What is your best resource to engage efficiently with people in virtual meetings?

From my own experience, the best way to improve distance meeting is very much intangible. It is about using your heart and your emotions to create a connection at a distance. This is very well known to people doing or using distance healing with Reiki for example.

Your heart produces waves which have a certain frequency. Depending on the frequency of those waves, you touch people or you don’t. When you speak from your heart, people have a natural tendency to sync with what they feel, mainly unconsciously. Heart waves supress distance and create a sort of resonance phenomena with others.

What you need to do?

  • Take the time to prepare yourself for your meeting. Sit quietly and focus on your breathing. After a couple of minutes, you’ll feel calmer and more centred.
  • Visualise the group and project an intention on the meeting you’ll have. Consider this meeting as a space where you’re going to connect with people.
  • Take the time to welcome people and ask them how they’re doing with care and listen carefully at what they say.
  • Speak about your own state in that moment and accept to be vulnerable if necessary. Share your concerns, your hopes, why not your dreams.
  • Be 100% present during the meeting and interact as much as you can.

In the same way you need internet connection to reach Zoom,

you need heart connection to reach people.

You don’t see the internet connection but it doesn’t mean it doesn’t exist. In the same way, you can’t see the heart connections but the quality of what happens with people in the virtual room is a clue. Your heart emits constant waves fluctuating according to your emotions. When you speak from the heart, with empathy, care and respect, your heart waves are more powerful than when you are just connected to your thoughts and what has to be done.

Many leaders suffer from the distance situation to keep their team engaged, motivated and focussed. So if you want a change in your impact, don’t try to find it in your usual skill set.

The solution is not in the technology, it is in yourself!

 

Denis Gorce-Bourge is an Executive Coach, Facilitator and Senior Consultant with 15 years’ experience, from on-to-one coaching to large scale programmes on Leadership and Management.